Senior Administrative Assistant - Regina

We are seeking a Senior Administrative Assistant to support our Regina City Area Office in Regina. This is an opportunity to use your administrative expertise while helping provide access to justice for our clients navigating complex legal processes. Reporting to the Administrative Staff Manager, you will play a key role in the day-to-day operations of our Regina City Area Office. You'll work alongside lawyers, providing high-level administrative support while interacting with clients from diverse cultural and linguistic backgrounds. Compassion, professionalism, and discretion are essential in this role.

Why work for us?

At Legal Aid Saskatchewan (LAS), we are committed to ensuring access to justice for all, and we believe in the power of advocacy to change lives. Joining our team means being part of a province-wide organization that values compassion, collaboration, courage and commitment.

Our Senior Administrative Assistants earn from $51,916 and based on combination of education and experience up to $68,571 annually. In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus scheduled or earned days off (12 SDOs or 26 EDOs per year for support staff and 12 SDOs per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more. For more information visit: legalaid.sk.ca/about/careers/

Key Responsibilities

Under the supervision of the Administrative Manager or the Legal Director, the Senior Administrative Assistant will assist in the oversight and delivery of administrative services for the office including:

• Provide expert level support to staff, lawyers, and managers in all areas of administrative services such as
  • Reception
  • File set-up, maintenance, and closing
  • Casefile distribution and farm outs
  • Document management (formatting, producing, and organizing all forms and documents in criminal and family law) in organizational database/file management systems (such as LAIN)
  • Running standard reports from LAIN and other databases and act on them as appropriate.
• Manage stocks of office supplies and order as necessary (or delegate to other staff in the office)
• Train and mentor new administrative staff
• Oversee management of records at office (including archiving and destruction)
• Act as an Occupational Health and Safety committee member or representative
• Under direction of the Legal Director, assists with clients at Court, if operationally needed
• Maintain current understanding of criminal and/or family law and its practice.
• Provide orientation and training to co-workers.
• Act for Administrative Manager during vacations or other absences.
• The position includes contacts with clients, justice system partners, and other members of the public which involve the explanation and interpretation of policies, procedures, acts and regulations.
• Contact may extend to the determination of the appropriate action as a result of the contact or the determination of alternate courses of action. The position often acts as the liaison for the office to Head Office.
• Other administrative tasks as assigned (including such tasks as accounting backup)

Position Requirements

• High school graduation and two years of relevant post-secondary education, or an equivalent combination of education and experience
• Ability to operate switchboard equipment, type, word process, and create and manipulate spreadsheets
• Minimum of four years of previous related experience in legal administrative roles
• General knowledge of the practice of law.
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• In-depth understanding of office management and daily operations
• Proficiency with Microsoft 365.
• The ability to work independently while managing multiple priorities with accuracy and professionalism.

Please note that an assessment will be conducted as part of the selection process to determine if the candidate has the required skills and abilities for the position applied.

Core Competencies

Leadership: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible.

• Judgment: ability to arrive at sound conclusions after evaluating information or ideas by applying knowledge, past experience, logic and insight, including in cases where discretion is required because the situation is ambiguous or information is limited. Acts with integrity and respect, works independently, and is committed, skilled and responsible.

• Dependability and Reliability: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time.
• Quality of work: correctness and degree of excellence of work performed based on the job description and expectations of the position.
• Initiative: extent of independent thinking and action and willingness to do more than is expected.
• Cooperation and attitude with clients: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect.
• Adaptability and change management: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities.

Applications are reviewed on a rolling basis and will be accepted and evaluated until the position is filled. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.