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Senior Executive Assistant

@ Hays

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Toronto, Ontario

Temps plein
Postuler
SIGNAUX

Résumé des exigences :

  • Proven experience managing complex calendars, high-volume inboxes, and executive travel.
  • Experience with digital task-management tools such as Asana, Monday.com, or ClickUp .

Outils et compétences

PrioritizationManage schedule of tasksSchedulingReportingAdministrative supportLeadershipInterpersonal skillsAdaptabilityAttention to detailMicrosoft OutlookMicrosoft TeamsMicrosoft ExcelMicrosoft OneNoteAsana

Avantages mentionnés

Régime de retraiteCongés payés
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
2026-11-08
Première détection par notre source
2026-11-10
Mise à jour du dossier source
2026-11-10

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Postuler
ChampValeur
Offres sur Jobsy252
Description

Senior Executive Assistant

Downtown Toronto, ON | Full-Time | 5 Days Onsite

Base Salary: $95,000 - $105,000 + 10% Annual Bonus

The Opportunity

We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive.

This is a high-trust, high-visibility position suited to an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. The successful candidate will be highly organized, technologically savvy, proactive, and comfortable staying several steps ahead of a busy executive.

What You'll Do

  • Own a complex, fast-moving executive calendar, managing priorities, conflicts, and last-minute changes.
  • Protect the executive’s time while accommodating key stakeholders and shifting business needs.
  • Ensure appropriate preparation and background information is available for meetings.
  • Manage a high-volume inbox, prioritizing requests, tracking follow-ups, and ensuring important matters are addressed.
  • Maintain an effective digital task-management system.
  • Provide concise daily updates on priorities, outstanding items, and upcoming commitments.
  • Coordinate frequent domestic and international travel, including flights, accommodations, transportation, and itinerary changes.
  • Anticipate travel needs and quickly resolve disruptions.
  • Provide clear itineraries and occasional after-hours support for urgent travel or scheduling matters.
  • Manage expense reporting and day-to-day executive administrative support.
  • Coordinate leadership activities and review materials for accuracy and completeness.
  • Lead special projects and identify opportunities to streamline processes and improve efficiency.

What We're Looking For

  • 5+ years supporting C-suite or senior executives in fast-paced corporate environments.
  • Proven experience managing complex calendars, high-volume inboxes, and executive travel.
  • Highly organized, proactive, and solutions-oriented, with excellent judgment and discretion.
  • Strong interpersonal skills with a warm, polished, and adaptable approach.
  • Able to anticipate needs, manage shifting priorities, and thrive in a fast-paced environment.
  • Growth mindset, strong attention to detail, and a focus on continuously improving efficiency.

Technology Skills

  • Advanced proficiency in Microsoft Outlook, Teams, Excel, and OneNote.
  • Comfortable leveraging AI tools such as Microsoft Copilot to improve productivity.
  • Experience with digital task-management tools such as Asana, Monday.com, or ClickUp.
  • Tech-savvy and quick to adopt new tools and processes.

Hours & Work Arrangement

  • Monday to Friday, fully onsite in Toronto
  • Standard hours are approximately 9:00 a.m. to 5:00 p.m.

Compensation & Benefits

  • Base salary: $95,000 - $105,000 + annual bonus + benefits from day 1 + retirement savings
  • Vacation: 3 weeks

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Tout le CanadaTélétravail · Hybride · Sur place · Sur le terrain

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