Site coordinator / Recruiter

The Recruiter / Site Coordinator plays a key operational role within Randstad’s integrated Master Service Provider (IMSP) program. Working directly alongside the Account Manager, this role is responsible for the day-to-day tactical execution of high-volume candidate sourcing, candidate screening, compliance onboarding, and administrative site support.

Acting as a primary point of contact for candidate inquiries and on-site workforce logistics, the Recruiter / Site Coordinator ensures smooth candidate flows, maintains pristine talent records, and fosters a safe, welcoming environment for all on-site employees across professional and white-collar sectors (including Finance, Customer Service, IT, Sales, HR, and Operations).

Advantages
As a Site Coordinator with Randstad Canada, you will benefit from:

- Competitive Compensation: $24.00 to $26.00 per hour, based on experience.
- Workplace Flexibility (Hybrid Role): Enjoy a balanced work schedule with 2–3 days in office per week.
- Long-Term Growth Opportunity: Contract role with strong potential for ongoing extension or permanent conversion based on strong performance, offering a direct pathway to advance your career.
- Financial Perks: Weekly payroll processing, overtime opportunities, and employee referral bonus programs.
- On-Site Amenities: Complimentary employee parking on-site.

Responsibilities
As Site Coordinator, you will be the face of Randstad on-site, a visible, trusted, and proactive presence for both the workforce and the client. Your day-to-day responsibilities will include:

Recruitment & Candidate Selection Support

Source candidate pipelines across multiple platforms (online job boards, professional networks, referral channels, and local outreach).
Review resumes, conduct preliminary phone screens, and schedule candidates for behavioral interviews and skills assessments based on department-specific qualifications.
Coordinate pre-employment compliance steps, including reference checks, background checks, and verification of client-required documentation.
Assist in maintaining an active pool of pre-qualified talent to meet client high-volume staffing fluctuations.

Onboarding & Talent Coordination

Coordinate and facilitate weekly on-site orientation and onboarding sessions tailored to client standards, health and safety policies, and department expectations.
Provide new hires with necessary onboarding materials, badging, legislative labor requirements, and access to internal e-learning and development platforms.
Guide new hires through their first-day logistics to ensure a positive candidate-to-employee transition.

Site Operations & Administration

Maintain accurate tracking of employee attendance, timekeeping, payroll inputs, and leave records in partnership with the Account Manager.
Assist in gathering and compiling data for the Weekly Management Report (WMR) and other operational metrics.
Handle initial employee inquiries regarding payroll, schedules, workplace policies, and benefits, escalating complex relations cases to the Account Manager.
Support health and safety compliance by distributing H&S materials, logging incident reports, and assisting with routine safety audits on-site.
Reporting & Metrics: Track key operational indicators including attendance, productivity, turnover, and safety compliance to report performance data to stakeholders.

Communication & Relationship Building

Maintain daily touchpoints with on-site temporary employees to support engagement, retention, and positive workplace culture.
Assist the Account Manager in liaising with client department supervisors regarding day-to-day schedule updates and urgent staffing fills.
Client Account Management: Partner directly with client site management to anticipate staffing needs, address operational bottlenecks, and communicate proactive solutions.

WHAT SUCCESS LOOKS LIKE

The client sees you as a strategic partner — not a vendor contact.
Your workforce shows up, performs, and stays — because they feel managed with fairness and respect.
Attendance and performance issues are addressed early, not escalated after they become crises.
New hires reach productivity faster because your onboarding is structured and human.
You communicate proactively — your client and your Randstad manager are never surprised.
You use data to back your decisions — not just instinct.

Qualifications
Education & Experience Requirements

Education: College Diploma or equivalent completed.
Experience: 1–2 years of experience in recruitment, candidate sourcing, administrative coordination, or customer service (agency or high-volume staffing environment preferred).
Technical Skills: Fully conversant in Microsoft Office Suite and/or Google (Word, Excel, Outlook) and comfortable learning Applicant Tracking Systems (ATS) and vendor management tools.
Bilingualism: Full professional fluency in both French and English (written and spoken) is required.

Our Client operates across Canada. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfill these job duties.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to communicate with English-speaking clients, partners, and employees located outside Quebec on a daily basis.

Key Competencies

Customer Service Orientation: Strong focus on candidate experience and internal team collaboration.
Organization & Multitasking: Ability to prioritize administrative tasks and candidate interviews in a fast-paced setting.
Communication: Clear verbal and written skills for conducting screens, leading orientations, and answering workforce questions.
Attention to Detail: Precision in compliance verification, payroll data tracking, and record keeping.
Adaptability & Initiative: Proactive attitude with the flexibility to adapt to changing daily staffing needs on-site.
Team Player: Works seamlessly under the direction of the Account Manager to support program objectives.

Summary
This Site coordinator / Recruiter position offers a dynamic opportunity to oversee high-volume workforce operations while acting as a key partner for an industry-leading distribution facility. The assignment offers strong long-term growth potential for top performers. Qualified candidates are encouraged to submit their resume directly to Vithusha Ravi at [email protected] or apply online at randstad.ca.

Randstad is the largest employment agency in Canada, and each consultant is specialized in his or her field. In addition to providing you with information on your job search, they will be able to advise you on how to find a job that matches your skills.

Randstad is an equal opportunity employer. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.