Toolroom Attendant

At BCIT, people are at the heart of everything we do. Guided by our People Plan, Caring for Our People. Strengthening BCIT Together., we are committed to creating an environment where employees can thrive, grow, and feel a genuine sense of belonging. We foster healthy and supportive workplaces, invest in learning and development, strengthen connections across our community, and empower innovation and transformation. With a competitive compensation package, work-life balance, and opportunities for professional growth, BCIT offers a workplace where your contributions matter and your career can flourish. It’s one reason we’ve been recognized as one of BC’s Top Employers for more than a decade.

BCIT’s School of Transportation is seeking a regular, full-time (1.0 FTE) Toolroom Attendant. This position provides toolroom services and support to faculty and students such as preparing, organizing, tracking, issuing and receiving tools. Receives and distributes training materials and prepares related lockers or workstations as needed. Checks for damages and loss, making minor repairs to tools and other learning equipment. Determines and coordinates when equipment must be shipped out for repairs. Monitors, records and maintains tool and material inventory, preparing purchase requisitions and other documentation related to the toolroom. Maintains cleanliness and organization of the toolroom, materials and related shop/work areas/yards.

DUTIES AND RESPONSIBILITIES:

• Performs purchasing duties as required by the department. Calls suppliers for approximate pricing. Prepares and processes orders using purchase requisitions, open purchase orders and using purchase cards and following BCIT policies. Tracks and expedites orders in co-ordination with The Purchasing/Procurement Department. Prepares, maintains and files related documents.
• Receives and records incoming equipment, tools, parts, supplies, other training supplies, materials, and chemicals using BCIT systems and procedures. Places into appropriate storage/inventory areas. Checks for discrepancies between orders and incoming inventory/materials. Notifies central stores, manager or supplier of discrepancies, as per procedural guidelines. Files and maintains related documents.
• Monitors inventory levels of supplies, learning materials and consumables, ensuring they are maintained to meet department needs. Expedites backorders and sources alternative suppliers as appropriate and according to policies.
• Sources components/parts for the purpose of repairing shop tools and clinic vehicles, (e.g. starters and alternators), and reports sourcing to supervisor.
• Stores, logs and tracks resources and tools following industry specific requirements, quality assurance guidelines and regulatory/traceability requirements as needed. Participates in periodic inventory documentation review activities as required by department or toolroom area.
• Assists with internal and external audits by regulatory bodies, and assists in responding to findings/observations, as requested.
• Remains current with relevant regulatory-body and Industry vendor requirements to ensure proper storage, tracking, monitoring and recording practices are being followed and to assist in responding to internal/external audit findings/observations, as requested.
• Maintains required documentation and manuals received with parts, tools and equipment. Ensures documents are stored and updated as appropriate and are accessible in accordance to regulations.
• Maintains log books and equipment/vehicle keys as required and ensures they are securely stored according to procedures.
• Prepares repair orders for all student and staff vehicles and ensures documents are stored appropriately.
• Organizes, prepares and issues tools, toolroom resources, training/learning materials, toolboxes, equipment and/or lockers; prepares work shop orders and shop floor for course practice. Organizes materials for window pick-up or delivers to the work shop floor or classroom as needed.
• Coordinates between industry providers, instructors and program delivery schedules on use of shop tools, resources and equipment, ensuring no conflict between courses.
• Cleans workshop coveralls as needed.
• Scans, tracks and records incoming and outgoing tools and materials. Monitors for damage or loss of tools and equipment and reports any damage or loss to Department Head, Manager or Supervisor.
• Contacts borrowers regarding overdue, missing or damaged items.
• Performs minor repairs on damaged or broken tools. Sources components for the purpose of repairing equipment.
• Provides support to maintain automotive computers used on the training floor by ensuring technology licenses are maintained and software updates are uploaded; trouble shoots technical issues and works with industry provider or vendor to resolve issues.
• Performs scheduled general maintenance, inspections and tracks calibration of workshop and toolroom equipment. Arranges for tool and equipment repairs with vendors, preparing paperwork and arranging shipping. Prepares and sends equipment and tools out for repairs. Logs and updates repair/maintenance and work order records.
• Assists and advises students and staff with respect to safety and correct use of tools, equipment and chemical identification and handling. Informs of and provides relevant placards to students and faculty on the industry provider’s regulations, requirements and policies for usage and storage. As appropriate, provides suggested alternative tools if the tool requested is unavailable/broken. Refers unknown answers to Instructor.
• Ensures cleanliness and organization of all related toolrooms and areas. Follows storage safety protocols and ensures proper recycling and pick-up of waste, hazardous waste and unused materials in accordance to applicable regulations, policies and procedures. Conducts general maintenance of yard and workshops, such as painting & cleaning.
• Maintains and tracks keys to training aid equipment and shop cabinets. Ensures security of inventory and toolroom areas.
• Secures toolroom, workshop and/or yard at the end of the day.
• Operates forklift and scissor lift to move equipment, loads and unloads trucks as required and only after qualifications to operate forklift are achieved.
• Moves and ensures vehicles are on shop/lecture floor as needed for course delivery and student practice. Ensures vehicles have the appropriate gas levels. Delivers the gas to the vehicles using a gasboy.
• Monitors, and maintains the storage area, bins and the current labelling of goods and hazardous materials in conformance to applicable regulations, guidelines and policies. Updates labels, lists and appendages to ensure up-to-date information and ease of reference.
• Ensures current Material Safety Data Sheets (MSDS) for products used in School Programs are accessible through the Workplace Hazardous Materials Information System (WHMIS) and MSDS binder.
• Adheres to and promotes safety standards required by regulatory bodies including but not limited to: BC Safety Authority, WCB Regulations, WHMIS, equipment lock-out, fall
• protection, confined space, rigging and hoisting, transportation of dangerous goods and hazardous materials identification.
• Facilitates lock out procedures when required and where relevant.
• Releases repaired vehicles upon proof of payment.
• Answers telephone in the toolroom, responds to queries and relays messages. Directs enquiries appropriately within the department and BCIT and works with all departments and staff to maintain good communication, Toolroom customer service and support.
• Maintains an awareness and adapts to new equipment/tools/materials as industry evolves, etc.
• Notifies instructors of parts/material arrivals and coordinates pick up and delivery to instructor, student or workshop, as appropriate.
• Identify and recommend efficiencies in all aspects of the role.
• Undertakes related duties as assigned, consistent with the job grade of this position.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP)

QUALIFICATIONS:

Definition: The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

• Grade 12 plus completion of a minimum of 1 year of specialized courses in a related field with a broad knowledge of tools and equipment used in the program area.

License(s)/Certifications(s):

• Valid class 5 driver’s license
• Valid Forklift and a Scissor Lift Operators license, (or willing and able to obtain)
• WHMIS certification, (or ability/willingness to obtain)
• Driving abstract required

Experience:

• Two years of general experience, plus two years of practical, current experience in a position of similar responsibility, including minor equipment repair and general maintenance, and parts sourcing and purchasing.
• Must have solid working knowledge and understanding of tools and equipment related to the program area to be able to properly handle, source, recommend and identify related tools.

Software/Computer Application(s) and Expertise:

• Demonstrated ability in using Microsoft Word and Excel applications.
• Experience using database and business enterprises software.
• Ability to use email and internet.
• Accurate key boarding skills

Communication/Interpersonal Skills:

• Excellent interpersonal, communication and customer service skills.
• Proven ability to work both independently and as a team member.
• Demonstrated ability to use good judgment, ability to work with confidential information and to demonstrate initiative

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

• Must have excellent organizational skills and the ability to handle multiple tasks.
• Ability to prioritize and pay attention to details.
• Ability to carry out duties and responsibilities to work independently and take initiative without constant supervisory direction.
• General business skills (filing, record keeping, basic accounting)

Other Skills/Abilities:

• Mechanical aptitude as well as a broad knowledge of tools and equipment used in the program area.
• Must be able to stand for long periods of time and be able to lift and carry heavy objects of up to 50 lbs., without the aid of a hydraulic lift or hand truck. Must be familiar with proper lifting and maneuvering techniques of heavier equipment.
• Flexibility with hours and shifts, as they may vary.

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Professional Development funds and resources
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT, and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority.

Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire.


The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.