Recruitment Coordinator (4-Month Contract)

About BinSentry

BinSentry is an extremely fast-growing ag-tech company started in KW, Ontario, Canada. BinSentry is focused on providing solutions for the agriculture supply chain that help increase efficiency, reduce costs, and enhance profitability. As a leader in the use of artificial intelligence, BinSentry offers technology solutions that pair best-in-class optical sensors with user-friendly software to provide our customers with enhanced forecasting and decision-making capabilities.

With our technology, feed mills, commercial grain handling facilities, and protein producers are enhancing feed ordering efficiency, raising healthier animals, improving employee safety, reducing their environmental footprint and - most significantly - uncovering new savings. Today, BinSentry is monitoring more than 70,000 bins in real time across North America. When it comes to the future of agricultural supply chain management, BinSentry is leading the way in the future of agricultural supply chain management.

Position Summary

The Recruitment Coordinator will support the day-to-day coordination and administration of BinSentry's recruitment activities across Canada and the United States. Working closely with the Manager, Recruitment and HR Enablement, the successful candidate will help maintain organized, timely, and positive hiring processes for candidates and internal stakeholders.

This is an excellent opportunity for a student / new grad interested in talent acquisition to gain practical experience supporting recruitment in a fast-paced, growing organization.

Key Responsibilities

Recruitment Coordination

• Post approved job advertisements across the ATS, LinkedIn, Indeed, and other recruitment platforms.
• Maintain accurate candidate records, application statuses, interview notes, and hiring documentation in the ATS.
• Conduct phone-screen interviews using established screening criteria and document candidate responses and recommendations.
• Coordinate interviews, assessments, and candidate meetings based on instructions from the recruitment lead.
• Send interview confirmations, reminders, assessments, and follow-up communications to candidates.
• Communicate rejections to candidates who have been marked for rejection.
• Monitor recruitment inboxes and direct inquiries to the appropriate team member.
• Support reference checks and other approved pre-employment verification activities.
• Prepare interview schedules, candidate profiles, scorecards, and related materials for the recruitment team.
• Help ensure candidates receive a professional, responsive, and consistent experience throughout the hiring process.

Recruitment Administration

• Maintain recruitment trackers, candidate pipelines, requisition records, and offer-status reports.
• Assist with collecting and organizing recruitment metrics, including application volume, interviews, offers, hiring sources, and time-to-fill data.
• Complete initial resume reviews against established minimum qualifications.
• Identify missing information, overdue recruitment actions, and candidates requiring follow-up.
• Support recruitment audits and data-cleanup activities to ensure records remain complete and accurate.
• Prepare recurring recruitment updates under the direction of the Manager, Recruitment and HR Enablement.

Co-op and Campus Recruitment Support

• Support job postings and applications for future co-op recruitment terms.
• Maintain co-op student and work-placement trackers.
• Assist with SWPP applications and supporting documentation.
• Track relevant application deadlines, documentation requirements, and placement information.
• Support campus recruitment activities, career fairs, hiring events, and open-house interviews.

Qualifications

• Post-secondary program in Human Resources, Business Administration, Psychology, Communications, or a related field.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to conduct structured phone-screen interviews confidently and professionally.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Comfortable working with spreadsheets, email, calendars, and digital systems.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to handle personal and confidential information with discretion.
• Previous customer service, administrative, recruitment, or HR experience is an asset.
• Experience with an applicant tracking system or HRIS is an asset.
• Proficiency in using AI and automation tools to increase efficiency and streamline workflows is an asset.

Contract role : This is a 4-month contract opportunity with the potential to transition into a permanent, full-time position based on performance and business needs.

We use artificial intelligence tools to support parts of our recruitment process, such as screening or assessing applications. Final hiring decisions are made by our hiring team.