Administrative Assistant

Job Title: Administrative Assistant (1-9:30 PM)

Job Description

Join one of Canada's second-largest third-party logistics companies as an Administrative Assistant. In this role, you will be the face of the transportation team, responsible for checking shipments and truck drivers in and out, and inputting information into the company's warehouse management system. Your day will involve entering Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the internal database. You will communicate with the shipping and receiving team on inventory discrepancies, handle outbound and inbound calls from drivers requiring directions, and assist customers with their delivery inquiries.

Responsibilities

• Check shipments and truck drivers in and out, inputting information into the warehouse management system.
• Enter Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the internal database.
• Communicate with the shipping and receiving team regarding inventory discrepancies.
• Manage outbound and inbound calls from drivers and customers, providing assistance or forwarding them to the appropriate person.
• Assist with issues related to damaged or lost shipments.

Essential Skills

• 1+ year of clerical/administrative experience, preferably in the distribution or transportation industry.
• Strong command of the English language to communicate effectively with multiple departments.
• Proficiency in Microsoft Office, MS Excel, and data entry.
• Excellent administrative support and customer service skills.

Additional Skills & Qualifications

• Previous experience in the freight or trucking industry is a plus.
• Knowledge of the Truckmate warehouse management system is an advantage.
• Comfortable working in a blue-collar/trucking environment.
• Excellent attention to detail to avoid costly mistakes.
• Ability to show initiative and solve problems independently.

Work Environment

The position operates from 1 pm to 9:30 pm in a front terminal office that accommodates around 7 people. It is a blue-collar office environment where drivers and warehouse personnel frequently pass through. The team is friendly and fosters a family-like atmosphere. Individuals from white-collar environments, such as banking or government, may find the transition challenging. Having thick skin and a good sense of humor is beneficial.

This is a Contract position based out of Edmonton, AB.

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a Contract position based out of Edmonton, AB.

This is a fully onsite position in Edmonton,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à [email protected] pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.