Publié il y a 27 jours
Executive Assistant – Mining Industry
@ Staffmax
Toronto, Ontario
En bref
Staffmax is hiring an Executive Assistant for a client in Toronto's mining industry. The role supports the CEO and senior executives, manages expense reporting, runs day-to-day office operations, and leads a full office remodel. The position is permanent and onsite, with a salary of CAD 90-95K.
Responsabilités :
- Manage executive expense reporting and reconciliation
- Oversee day-to-day operations of the Toronto corporate office
- Lead planning and execution of a full office remodel
- Provide calendar, meeting and travel support for senior executives
- Prepare correspondence, presentations and briefing materials
Résumé des exigences :
- 3+ years as an executive assistant or office manager
- Experience supporting C-suite executives preferred
- Experience with expense management systems and corporate finance
- Prior experience with office moves, renovations or facilities projects is an asset
- Proficiency in Microsoft Office and expense platforms
Outils et compétences
Source et dates
Site carrière / système de candidatures · careerpage
- Date publiée par l’employeur
- 2026-10-12
- Première détection par notre source
- 2026-10-13
- Mise à jour du dossier source
- 2026-10-13
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Intermédiaire |
| Domaine | Administration |
| Expérience | 3 an(s) et plus |
| Heures par semaine | 40 (estimé) |
| Déplacements | avion : minimes · route : aucun |
| Milieu de travail | Bureau |
| Position | Surtout assis |
| Exigences physiques | physique faible · ordinateur élevé |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
Staffmax
| Champ | Valeur |
|---|---|
| Offres sur Jobsy | 150 |
About the Role
Our client is seeking a highly organized, resourceful, and self-motivated Executive Assistant to support our CEO and Senior Executive team from our Toronto Corporate Office. This is a high-visibility role suited to someone who thrives in a fast-paced environment, takes ownership of projects from start to finish, and enjoys wearing multiple hats — from managing executive expenses to leading office operations and driving a major workplace transformation project.
Location: Toronto, ON
Work Arrangement: Onsite
Job Type: Permanent
Salary: CAD 90-95K
Key Responsibilities
Executive Support & Expense Management
- Manage expense reporting, reconciliation, and submission for the CEO and other Senior Executives
- Ensure timely and accurate processing of expenses in accordance with corporate policy
- Liaise with Finance to resolve discrepancies and streamline expense workflows
- Maintain confidentiality and discretion when handling sensitive financial and business information
Office Management
- Oversee day-to-day operations of the Toronto Corporate Office, ensuring a professional, efficient, and welcoming environment
- Manage vendor relationships, office supplies, facilities requests, and administrative budgets
- Act as the primary point of contact for office-related matters, coordinating with building management and external service providers
- Support onboarding logistics and general administrative needs across the Toronto team
Office Remodel Leadership
- Lead the planning and execution of a full remodel of the Toronto office space
- Coordinate with architects, designers, contractors, and vendors to bring the project to life on time and on budget
- Manage timelines, budgets, and stakeholder communication throughout the renovation
- Balance day-to-day office operations with project milestones to minimize disruption to the team
General Executive Assistance
- Provide calendar management, meeting coordination, and travel arrangements for Senior Executives as needed
- Prepare correspondence, presentations, and briefing materials
- Anticipate the needs of executives and proactively problem-solve to keep things running smoothly
Desired Characteristics
- Entrepreneurial spirit — comfortable taking initiative, identifying gaps, and driving projects forward without needing constant direction
- Self-motivated — able to manage competing priorities independently and stay accountable to deadlines
- Strong organizational skills and meticulous attention to detail
- Excellent judgment and discretion when handling confidential information
- Strong communication and interpersonal skills, with the ability to work effectively across all levels of the organization
- Comfort operating in ambiguity and adapting to shifting priorities
- Project management mindset, particularly for the office remodel initiative
Qualifications
- 3+ years of experience as an Executive Assistant, Office Manager, or in a similar role, ideally supporting C-suite executives
- Experience with expense management systems and corporate finance processes
- Prior experience coordinating office moves, renovations, or facilities projects considered a strong asset
- Proficiency in Microsoft Office and expense management platforms
- Post-secondary education in business administration or a related field is an asset, but not required
Journal
Visible seulement par vous. Conservé sur cet appareil, et dans votre compte une fois connecté.