Legal Administrative Assistant - Entry Level

Founded in April 2019, Resolutions Law Corporation is a Burnaby law firm led by Andrew Rebane, who has practised law in British Columbia since his call to the Bar in 1993. The firm helps clients resolve family law, wills and estates, inheritance and real estate disputes. Our approach is summed up in our motto, “Assertive measures to achieve reasonable objectives”: practical, cost-conscious advice, negotiated or mediated settlements where possible, and litigation when it is needed.

We are accepting applications for a full-time Legal Administrative Assistant to join our busy and growing practice. The role provides administrative support to our lawyers in family law, inheritance disputes and civil litigation. We are looking for a graduate with a completed university degree in English, Political Science, Psychology or Criminology, or a holder of a Legal Administrative Assistant (LAA) certificate.

Law office experience is not required but is an asset. Full training and onboarding will be provided.

Cover letter and resume required.

Fluency in Mandarin, Cantonese, Japanese or Korean is required, to help us serve our diverse Lower Mainland client base.

What a typical day would look like

Client and counsel communication

• Serving as a reliable first point of contact between clients, opposing counsel and the lawyer on the file

• Speaking with clients by telephone and email to provide updates, answer routine questions and gather information

• Contacting opposing counsel’s offices by telephone and email on scheduling, document requests and routine file matters

Litigation and court work

• Preparing initial drafts of pleadings, such as Notices of Family Claim and Form F8 Financial Statements

• Gathering documents from clients and preparing Lists of Documents

• Preparing application and trial records and books of authorities, and arranging pick-up for filing at the registry

• Assisting the lawyer with drafting, proofreading and preparing affidavits and exhibits for signing

• Filing court documents via Court Services Online in litigation matters

• Assisting with trial preparation

• Preparing standard service letters at the direction of the lawyer

• Gathering financial, medical and other records on inheritance dispute files

Scheduling

• Arranging dates for chambers hearings, mediations, examinations for discovery, trials and conference calls

• Scheduling existing client appointments with the lawyer, in coordination with the firm’s receptionist

• Calendar date entries and maintenance

File management

• Opening files, running conflict checks and assisting with client identity verification (including remote methods) in line with Law Society of BC rules

• Maintaining organization of files in OneDrive (Microsoft 365) following the firm’s standard system and naming conventions

• Using the firm’s Bring Forward (BF) system for follow-up reminders and tracking deadlines and litigation milestones

Searches and registries

• Title searches and web filings through the Land Title and Survey Authority (LTSA) online portal

• Wills notice searches through BC Registries

Correspondence and general office

• Drafting and sending routine file-related correspondence

• Post office runs for registered mail

• Maintaining stock of office supplies

Qualifications

• A completed university degree in Criminology, Political Science, Psychology or English, OR a Legal Administrative Assistant (LAA) certificate

• Strong written and verbal communication skills, with a professional, courteous telephone and email manner

• Comfortable acting as the first point of contact for clients and opposing counsel, including handling sensitive family and estate matters with discretion and empathy

• Ability to multitask, prioritize and meet court and filing deadlines

• Organized and meticulous with follow-up and attention to detail

• Ability to take initiative and work independently under the direction of a lawyer

• Exceptional interpersonal skills and ability to work collaboratively in a team environment

• Proficient in Microsoft 365 (Word, Excel, Outlook, OneDrive) and Adobe Acrobat

• Reliable commute to Burnaby, including occasional post office runs

• Fluency in Mandarin, Cantonese, Japanese or Korean

• Typing Speed of 70+ WPM

Assets

• Prior law firm experience, especially in family law or estate litigation

• Familiarity with BC Supreme Court family forms and procedures

• Experience with Court Services Online and the LTSA online portal

• Experience preparing application or trial records, books of authorities, and affidavit exhibits

Compensation

• $21.00 per hour, with a review at the end of the 3-month probation period

• Flexible hours and casual dress

Job details

• Job type: Full-time, permanent

• Schedule: 8-hour shifts

• Work location: In person, Burnaby, BC (reliable commute or plan to relocate before starting)

• Education: University degree (English, Political Science, Psychology or Criminology) or LAA certificate required

• Experience: Law office or administrative experience is an asset, not required