Administrative Assistant

Location: Downtown Toronto, ON (On-site, with flexibility to work from the Mississauga office as required)
Schedule: Saturdays and Sundays, 11:00 AM – 6:00 PM
Pay Rate: $22.00–$24.00/hour
Start Date: December 1, 2026
Duration: Initial 4-month contract with potential for extension or permanent employment based on performance
Language: Strong written and spoken English communication required

About the Opportunity

Our client, a well-established organization within the real estate industry, is seeking a friendly, organized, and detail-oriented Administrative Assistant to support their team on weekends.

This is an excellent opportunity for someone early in their administrative career who enjoys working with people, managing information accurately, and supporting a busy office environment.

In this role, you'll provide a combination of data entry, reception, and general administrative support while assisting real estate agents, sales professionals, and clients. The ideal candidate is personable, dependable, and confident communicating with customers both in person and over the phone.

What's in It for You

• Opportunity to gain valuable administrative experience within the real estate industry

• Consistent weekend schedule, ideal for someone seeking part-time employment

• Supportive and collaborative team environment

• Exposure to real estate operations, sales administration, and customer service

• Opportunity for contract extension or permanent employment based on performance

• Develop your skills in data entry, office administration, and client-facing support

Your Responsibilities

• You'll accurately enter, update, and maintain real estate information within internal systems and databases

• You'll review and verify information to ensure records are complete, accurate, and up to date

• You'll organize and maintain electronic files, documentation, and real estate records

• You'll provide reception coverage, greet visitors, answer incoming calls, and respond professionally to client and agent inquiries

• You'll assist the sales team with general administrative tasks, document preparation, and day-to-day office support

• You'll prepare, print, and assemble real estate documentation packages and other materials as required

• You'll coordinate basic office needs, including catering arrangements and meeting preparation

• You'll use Microsoft Office applications, including Excel, to organize information and complete administrative tasks

• You'll collaborate with internal team members to resolve data discrepancies and ensure information is processed accurately

• You'll maintain confidentiality when handling client information and sensitive documentation

• You'll manage multiple priorities while meeting deadlines and maintaining a professional office environment

Skills and Qualifications

• Previous experience in administration, data entry, reception, customer service, or a similar office support role is preferred

• Excellent written and verbal communication skills with confidence interacting with clients, visitors, and real estate professionals

• Friendly, approachable, and professional personality with a strong customer service mindset

• Proficiency with Microsoft Office, including Word, Outlook, and basic Excel functions

• Strong data entry skills with exceptional attention to detail and accuracy

• Excellent organizational and time-management skills with the ability to manage multiple tasks

• Comfortable answering phones, responding to inquiries, and representing the organization professionally

• Reliable, punctual, and able to work independently with minimal supervision

• Ability to maintain confidentiality and follow established administrative procedures

• Flexibility to work from the Mississauga office when required

Note from the Hiring Manager

"We're looking for someone who is friendly, reliable, and confident interacting with clients and real estate agents. The ideal candidate has strong communication skills, pays close attention to detail, and is comfortable balancing data entry with reception and general office support. A positive attitude, professionalism, and willingness to learn are especially important."

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.