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Administrative Assistant - Chair and Faculty - Biomedical Sciences

@ University of Guelph

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Guelph, Ontario

2+ ans d’expérience
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The University of Guelph is hiring an Administrative Assistant to the Chair and Faculty in Biomedical Sciences at the Ontario Veterinary College. The role supports the Department Chair and faculty with administration, teaching coordination and course scheduling, and department communications. The posting states a Band 4 salary on the OSSTF/TARA wage grid, a regular position, and a closing date of November 18, 2026.

Responsabilités :

  • Support Chair and faculty with administrative duties
  • Coordinate course assignments, grades and scheduling
  • Support DVM, undergraduate and graduate programs
  • Maintain department website and communications
  • Serve students, faculty and visitors professionally

Résumé des exigences :

  • One year of post-secondary education, college diploma preferred
  • Two years of related administrative experience
  • Proficiency in Microsoft Office, SharePoint and Adobe Acrobat
  • Excellent written and oral communication
  • Strong organization and attention to detail

Outils et compétences

Microsoft WordMicrosoft ExcelMicrosoft PowerPointSharePointAdobe Acrobat
Source et dates

Site carrière / système de candidatures · successfactors

Date publiée par l’employeur
2026-11-02
Première détection par notre source
2026-11-04
Mise à jour du dossier source
2026-11-04

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Expérience2 an(s) et plus
Heures par semaine40 (estimé)
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish
FormationCollégial (DEC) (préféré)
Domaines d’étudesOffice Administration

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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University of Guelph

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  • University of Guelph
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Description

Department: OVC-Integrated College Services
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting jointly to the Operations Manager, Biomedical Sciences and the Department Chair, the Administrative Assistant to the Chair and Faculty (AACF) works directly within the academic department and supports the Chair and Faculty in ensuring their success in meeting the teaching, research and service mandates of the department. The incumbent must exercise initiative, tact, discretion, flexibility and diplomacy through interactions with a wide range of students, faculty and staff both in the department and beyond. As a key member of the Ontario Veterinary College’s Integrated College Services (ICS), the incumbent supports other team members as required.

Duties and Responsibilities

  • Supporting the academic department while contributing to a client focused environment by ensuring faculty, staff, students and visitors are met in a professional manner and provided with required information or re-directed appropriately.
  • Supporting the Department Chair with administrative responsibilities including the tenure and promotion process.
  • Supporting all aspects of the Doctor of Veterinary Medicine (DVM), undergraduate, and graduate programs, both within the department and the college, including all administrative activities that create a positive academic experience for our students.
  • Organization, coordination, and completion of administrative and operational activities for the academic department.
  • Coordination of course and teaching assignments, evaluations, examination processes, and grade submissions.
  • Coordination and assistance with undergraduate and graduate course scheduling.
  • Provision of departmental communications relating to academic programs, upcoming events, and other department news through updating and maintaining the department website.
  • Participation in special projects at OVC arranged in conjunction with the Manager.

Requirements for this position include:

  • One (1) year post-secondary education (College diploma related to office administration or undergraduate degree is preferred).
  • Minimum of two (2) years’ related experience, or an equivalent combination of education and experience.
  • Experience in Adobe Acrobat, Microsoft Office (Word, Excel, PowerPoint, SharePoint), and the ability to work with various software applications is required.
  • Previous experience working within an academic environment is considered an asset.

Candidates should be able to demonstrate:

  • Excellent written and oral communication skills.
  • Effective communication and interpersonal skills with a high level of tact, diplomacy, discretion, and strong judgement.
  • Excellent organizational and time management skills and the ability to meet deadlines.
  • Attentiveness to detail with ability to multi-task and adapt quickly in a fast-paced environment with constant interruptions.
  • Ability to work effectively both independently and within a team.
  • Ability to accurately collect and input data.
  • Familiarity with the application and interpretation of university policies and procedures.
  • Broad experience in administrative support and the ability to independently recommend process changes and embrace organizational change.
  • Ability to recognize and proactively consider the impact of actions.

Employee Type: Regular
Position Number: 10206014

Classification: OSSTF/TARA, District 35 Salary: Band 4
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 11/04/2026
Close Date: 11/18/2026

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