Executive Administrative Assistant

The Opportunity:

The Office of the Deputy Minister to the Premier within Executive Council has an exciting permanent full-time opportunity available for a highly-motivated, proactive and well-organized Executive Administrative Assistant. The Deputy Minister to the Premier is the head of the public service, providing executive leadership to government; facilitating coordination between government ministries, agencies, and Crown corporations; and managing Executive Council. Working within a team of senior executives, this position plays a key role in delivering administrative and office management support in a professional, complex and fast-paced environment with frequently changing demands and priorities.

As the Executive Administrative Assistant, you will:

• Provide support to staff in the Deputy Minister to the Premier’s Office;
• Liaise with Deputy Minister, President and CEO offices, and the Lieutenant Governor’s Office to ensure a consistent flow of information and follow-up on issues;
• Maintain calendars for executive staff, including scheduling appointments, prioritizing items for action and organizing travel arrangements;
• Establish administrative processes and procedures including incoming and outgoing correspondence, filing systems, bring forward systems and records management systems;
• Support the planning and organizing of meetings and other events such as the Deputy Minister to the Premier Awards, Deputy Minister planning sessions, farewell and retirement events, and all staff meetings;
• Independently provide timely and effective responses to inquiries and requests from the Premier, Cabinet, senior executives, and internal and external stakeholders;
• Research, retrieve and compile background and briefing materials as needed;
• Follow up on decisions and issues resulting from executive meetings;
• Order supplies, prepare and process expense claims, timecard administration, purchase card reconciliation and FOIP searches; and,
• Provide support to the Senior Executive Administrative Assistant and perform those duties in the absence of the Senior Executive Administrative Assistant.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.

• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

Typically, the knowledge and experience required to achieve the above is obtained through:

• A combination of formal education in business or office administration combined with significant work experience in an administrative position.
• Experience working at a senior level administrative position in the Government of Saskatchewan would be an asset.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level B)
• Digital Skills (Level B)
• Interacting with Others (Level B)
• Navigating Ambiguity (Level B)
• Managing Self (Level B)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level B)
• Influence (Level B)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.